2023 Annual Meeting

2023 Annual Meeting

Sunday, March 19 - Tuesday, March 21, 2023
Grand Hyatt San Antonio
600 East Market Street
San Antonio, TX 78205

Cancellation and Other Policies

By registering for this meeting you signify that you have read, understand, and agree to abide by AFPM's policies on registration, housing, cancellation, spouse/guest registration, and fees.

COVID-19 Safety Protocols
AFPM is closely monitoring the COVID-19 pandemic, CDC guidelines, city/state regulations, and venue practices. Due to the changing nature of these restrictions and requirements, AFPM will release official safety protocols two weeks prior to the conference that all staff and attendees must follow while present at the conference.

Registration Policy
Those who are present at the site of an AFPM meeting and/or occupy a hotel room in the AFPM room block to conduct business with industry personnel gathered for that meeting are expected to register for that meeting and pay the registration fee, whether or not they attend a specific function.

Member Fee Eligibility
The member rate is based on membership information currently on file with AFPM. If your company is not currently a member, the non-member fees will be charged to your credit card.

Spouse/Guest Policy
A guest is a spouse/significant other, friend or an adult child (18 years old or older) who is not in an industry-related occupation. A co-worker, an associate, or a spouse who works within the industry may not use the Spouse/Guest Registration category.

Cancellation Policy
Registration cancellations must be submitted in writing and emailed to AM@afpm.org. Substitute conference registrations may be made in advance or on arrival with no penalty. Substitutions can be made online by the individual who entered the registration or can be submitted in writing to AM@afpm.org.

Cancellations may be made on or before February 10, 2023 with no penalty. Cancellations must be submitted in writing. Written cancellations postmarked, faxed, or emailed between February 11 and February 23, 2023 will receive a refund of fees, less a $100 processing fee. No refunds after February 23, 2023. No telephone cancellations.

Individual Ticket Refund Policy


Refunds will be made on individual tickets purchased, if request is received in writing prior to February 23, 2023. No refunds after February 23. Ticketed functions are open to registered attendees only.

Table Ticket Refund Policy


Refunds will be made on tables of tickets for the Annual Luncheon purchased, if request is received in writing prior to February 23, 2023. No refunds on tables after February 23, 2023. Ticketed functions are open to registered attendees only.

Recording Policy
Video recording, streaming or broadcasting of the exhibit hall, general sessions, workshops and discussions is strictly prohibited.

Photo Release
By registering for this conference, I hereby grant AFPM, its licensees and assigns, the right to use my name, biographic material, as well as, photos, or videos taken of me during the conference in news media, websites, publications, programs, articles, and/or marketing materials.

AFPM Antitrust Guidelines
AFPM takes its antitrust compliance obligations seriously and our antitrust policy goes beyond the minimum requirements.

To ensure compliance with the antitrust laws and avoid any appearance of anticompetitive activity, every participant in AFPM meetings and AFPM activities must adhere to the AFPM antitrust guidelines.

Therefore, there should be no discussion or disclosure of information with respect to:

  • Individual company's prices, profits, premiums, surcharges, or discounts;

  • your intent to do business with specific customers;

  • proposed product offerings;

  • allocation of geographic or product markets;

  • any refusal to deal with a customer or supplier;

  • how to respond to the market behavior of a competitor;

  • company's non-public, confidential information; or

  • any other topic involving a potentially anticompetitive practice.


It is not only your duty to follow the AFPM policy, but also to affirmatively stop any conversations on impermissible subjects. If a discussion presents an antitrust issue, raise your concern immediately. If the discussion continues, announce that you are leaving the meeting because you have an antitrust concern and immediately report your concern to AFPM staff and legal counsel. These Guidelines apply both during the meeting and at informal social events involving AFPM members.

This reference is an overview of AFPM's Antitrust Guidelines. It is not a substitute for legal counsel. Any and all antitrust related concerns should be addressed to AFPM's General Counsel.

Ethical Responsibility and Professional and Personal Conduct Code
The American Fuel and Petrochemical Manufacturers (“AFPM”) has adopted the following “Ethical Responsibility and Professional and Personal Conduct Code” (hereinafter, “the Code”). Every member of AFPM, their designated representatives, and non-member attendees at all AFPM meetings and forums agree to abide by the Code as a condition of membership in AFPM and attendance and participation at AFPM meetings and forums.

The Code requires the following of all individuals attending AFPM meetings and forums:

  • Adherence to the AFPM bylaws and the AFPM policies and procedures, as adopted by AFPM’s Board of Directors.

  • Strict compliance with antitrust laws.

  • Adherence to all applicable federal and state laws.

  • Maintenance of the highest level of professional and personal ethical behavior while attending AFPM meetings and forums.

  • Prevention of certain behaviors, including harassment, violence, intimidation and discrimination of any kind involving race, color, religion, national origin, gender, sexual orientation, age, disability or, where applicable, veteran or marital status.

  • Assurance that conduct at all times and in all professional and personal dealings with each other and other attendees is with the highest level of integrity and courtesy.

  • Sharing of knowledge and expertise as speakers at AFPM educational events and sessions whenever practicable, without soliciting or explicitly promoting their own organization's products or services.

  • Working to instill public and consumer confidence in the petrochemical and refining industries, its member companies, and its professionals, avoiding any action conducive to discrediting members of AFPM.

  • Refraining from scheduling general attendance meetings, receptions or other events at times that conflict with substantive programming or social events at AFPM meetings without express written permission of AFPM.


Failure to abide by the Code may result, for the first offense, in informal censure of a company or individual by the AFPM Executive Committee. If violations of the Code continue after such an informal censure, a company may be subject to expulsion from AFPM, or an individual to exclusion from participation in AFPM activities, by the Board of Directors.

Entertainment Policy
We ask your cooperation in observing Association policy on activities held in conjunction with any AFPM meeting:

  • Meetings or social activities should not be scheduled that take registrants away from AFPM programs and AFPM-sponsored activities;

  • Any company sponsoring a function to which 25 or more people are invited should outline its plans for advance approval by AFPM. In general, such functions will be approved if they do not unduly take registrants away from AFPM-sponsored activities;

  • All representatives of companies sponsoring hospitality activities are expected to register for the meeting;

  • Hospitality suites are expected to close by 12:00 a.m.;

  • Food, beverage and service personnel (bartenders, hostesses, etc.) must be obtained through the hotel catering department;

  • Suite promotional activities are to avoid the use of elaborate entertainment, expensive door prizes, suite attendance solicitation by individuals who are not full-time employees of the sponsoring company, or other similar activities.