2018 National Occupational & Process Safety Conference and Exhibition

Tuesday, May 15 - Wednesday, May 16, 2018
Grand Hyatt San Antonio
600 East Market Street
San Antonio, TX 78205

Cancellation and Other Policies

Please note: ALL exhibitors must register for the conference. NO complimentary booth passes are included in the booth space fee.

By registering for this meeting you signify that you have read, understand, and agree to abide by AFPM's policies on registration, housing, cancellation, spouse/guest registration, fees, and other policies listed below. .

REGISTRATION POLICY
Those who are present at the site of an AFPM meeting and/or occupy a hotel room in the AFPM room block to conduct business with industry personnel gathered for that meeting are expected to register for that meeting and pay the registration fee, whether or not they attend a specific function.

FEE POLICY
Eligibility for rates:
Member Fee - The member rate is based on membership information currently on file with AFPM. If your company is not currently a member, the non-member fees will be charged to your credit card.
Local Fee - Eligibility for the local fee is limited to those who will be commuting from home to the conference each day.

SPOUSE/GUEST POLICY
A guest is a spouse/significant other, friend or an adult child (18 years old or older) who is not in an industry-related occupation. A co-worker, an associate or spouse who works within the industry may not use the Spouse/Guest Registration category. Guests are not permitted to work the exhibit booth. Children under 18 are not permitted in the exhibit hall.

CANCELLATION POLICY
Registration cancellations must be submitted in writing and faxed to 202.835.0467 or e-mailed to NSC@afpm.org. Substitute conference registrations may be made in advance or on arrival with no penalty. Substitutions can be made online by the individual who entered the registration or can be submitted in writing to NSC@afpm.org.

Cancellations may be made by April 13, 2018 with no penalty. Written cancellations postmarked, faxed, or emailed between April 14 and April 27, 2018 will receive a refund of fees, less a $50 processing fee. No refunds after April 27, 2018. No telephone cancellations.

EXHIBITOR ONLY ONE-DAY PASS AND TICKET REFUND POLICY
Refunds will be made on one-day passes or awards event tickets purchased if request is received in writing by April 27, 2018. No refunds after April 27.

NO SUIT-CASING PLEASE
Please note that while all meeting registrants are invited to the exhibition, any non-exhibitor registrant who is observed to be soliciting business in the aisles or other public spaces, in another company's booth, or in violation of any portion of the AFPM Exhibition Policy will be asked to leave the show floor. Please report any violations you may observe to show management.

RECORDING POLICY
Video recording, streaming or broadcasting of the exhibit hall, general sessions, workshops and discussions is strictly prohibited. Audio recording is permitted only in the workshops and for the sole purpose of private use. Any recording for purposes of reproduction or distribution without the written consent of the AFPM is strictly prohibited.

PHOTO RELEASE
By registering for this conference, I hereby grant AFPM, its licensees and assigns, the right to use my name, biographic material, as well as, photos, or videos taken of me during the conference in news media, websites, publications, programs, articles, and/or marketing materials.

ETHICAL RESPONSIBILITY AND PROFESSIONAL AND PERSONAL CONDUCT CODE
The American Fuel & Petrochemical Manufacturers (“AFPM”) has adopted the following “Ethical Responsibility and Professional and Personal Conduct Code” (hereinafter, “the Code”). Every member of AFPM, their designated representatives, and non-member attendees at all AFPM meetings and forums agree to abide by the Code as a condition of membership in AFPM and attendance and participation at AFPM meetings and forums.

The Code requires the following of all individuals attending AFPM meetings and forums:
• Adherence to the AFPM bylaws and the AFPM policies and procedures, as adopted by AFPM’s Board of Directors.
• Strict compliance with antitrust laws.
• Adherence to all applicable federal and state laws.
• Maintenance of the highest level of professional and personal ethical behavior while attending AFPM meetings and forums.
• Prevention of certain behaviors, including harassment, violence, intimidation and discrimination of any kind involving race, color, religion, national origin, gender, sexual orientation, age, disability or, where applicable, veteran or marital status.
• Assurance that conduct at all times and in all professional and personal dealings with each other and other attendees is with the highest level of integrity and courtesy.
• Sharing of knowledge and expertise as speakers at AFPM educational events and sessions whenever practicable, without soliciting or explicitly promoting their own organization's products or services.
• Working to instill public and consumer confidence in the petrochemical and refining industries, its member companies, and its professionals, avoiding any action conducive to discrediting members of AFPM.
• Refraining from scheduling general attendance meetings, receptions or other events at times that conflict with substantive programming or social events at AFPM meetings without express written permission of AFPM.

Failure to abide by the Code may result, for the first offense, in informal censure of a company or individual by the AFPM Executive Committee. If violations of the Code continue after such an informal censure, a company may be subject to expulsion from AFPM, or an individual to exclusion from participation in AFPM activities, by the Board of Directors.

ENTERTAINMENT POLICY
We ask your cooperation in observing Association policy on activities held in conjunction with any AFPM meeting:

• Meetings or social activities should not be scheduled that take registrants away from AFPM programs and AFPM-sponsored activities;
• Any company sponsoring a function to which 25 or more people are invited should outline its plans for advance approval by AFPM. In general, such functions will be approved if they do not unduly take registrants away from AFPM-sponsored activities;
• All representatives of companies sponsoring hospitality activities are expected to register for the meeting;
• Hospitality suites are expected to close by 1:00 a.m.;
• Food, beverage and service personnel (bartenders, hostesses, etc.) must be obtained through the hotel catering department;
• Suite promotional activities are to avoid the use of elaborate entertainment, expensive door prizes, suite attendance solicitation by individuals who are not full-time employees of the sponsoring company, or other similar activities.